our services | double number elimination

Every time a patient returns to your health care facility their previous visits must be matched up to assure that an accurate record of the patient's medical history is maintained. However, sometimes, due to typographical errors, patient incapacitation, or various other reasons, a patient may be assigned a new medical record number when they return for subsequent care. When this happens, BEST can identify these duplicate records and combine them into one comprehensive chart. Elimination of double numbers assures that the patient's complete history is readily at hand when needed. Elimination of duplicate numbers also assures that your business partners and associated health care professionals that have secure access to your master patient index information can assess contiguous patient data.

Key Benefits

• Eliminates unneeded chart folders.
  
• Saves filing space.
  
• Assures continuity of documentation.

Capabilities

BEST's Double Number team works exclusively in your facility. Once a list of suspected double numbered patients is identified through computerized demographic matching, the suspect charts are pulled and analyzed for patient identifying matches. Confirmed matches are combined into a single medical chart and duplicate numbers are indexed to point to the combined chart.

Special Teams

All work is performed in your facility by our team of specially trained personnel. The timeliness of BEST's operations assures the project is completed quickly and with the minimum of disruption to normal operations. Our special team approach eliminates overtime and added workload for your personnel.

File Matching

Suspect double numbered patient charts are physically pulled and reviewed for demographic matches. The charts are then unassembled, recombined in chronological order, indexed and returned to the proper file location.

Index Updating

Your Master Patient Index is updated to point to a single medical record number containing all patient information and history. Depending on your Master Patient Indexing method, retired patient identifier numbers can be purged from your system or cross referenced to the patient's single medical record number.